In today’s digital age, managing permissions in SharePoint has become a vital process for organizations to ensure data security and control access to sensitive information. SharePoint is a collaboration platform used by millions of users worldwide, and it’s important to manage permissions to ensure that everyone in the organization has access to the right data.
To start with, before managing permissions, you must understand the different types of permissions that SharePoint offers. SharePoint provides three levels of permission to a site, list, or document library: Full Control, Design, and Read.
Full Control is the highest level of permission and provides complete access to the site, list, or document library. Design permission allows the user to create and modify pages, documents, and lists in the site, list, or document library. Read permission enables the user to view the content of the site, list, or document library.
Now that you know the different permission levels, let’s take a look at how to manage permissions in SharePoint.
To manage permissions, you must first navigate to the site, list, or document library for which you want to update the permission settings. Once you are on the site, list, or document library, click on the cogwheel icon in the top right corner of the screen and select “Site settings” from the dropdown list.
In the Site Settings page, click on “Site permissions” in the Users and Permissions section.
Once you are on the Permissions page, you can add new users or groups to the site by clicking on “Grant Permissions” in the ribbon. Select the permission level and enter the user or group’s name or email address.
You can also remove users or groups from the site by selecting the checkbox next to their name and clicking on the “Remove User Permissions” button in the ribbon.
In addition to granting and removing permissions, you can also edit permission levels for existing users or groups. Select the user or group and click on “Edit User Permissions” in the ribbon. You can then change the permission level and click on “OK” to save the changes.
To summarize, managing permissions in SharePoint is crucial for safeguarding sensitive data and ensuring that everyone in the organization has access to the right information. Always remember to understand the different permission levels offered by SharePoint and navigate to the Site Settings page to manage permissions. With these steps in mind, you can easily manage permissions in SharePoint, and keep your data secure.